Please fill out all other necessary fields such as Audience and the Category of your specific program. The information that follows is simplified to show only which fields vary between virtual (online), in-person (onsite), and hybrid (simultaneous virtual and in-person attendance) programs.
Notes
- If registration is required, it must be entered for both in-person and online fields, regardless of the type of program.
- For an in-person only program, enter 0 for the Online Registration field.
- For a virtual only program, enter 0 for the In-Person Registration field.
- For a hybrid program, enter your maximums for each field.
- The Online Location radio button for Online Event via Zoom, Microsoft Teams or Cisco Webex is greyed out because it is used by systems which have Zoom or Teams integrations with Springshare. While we use these platforms in FCPL, it is outside of Springshare so we instead select the third radio button for Online Event via Facebook Live (or other). We are the (other) part of this radio button.
Online (Virtual) Events
Event Details
- Library Branch: Select "Virtual Event" (DO NOT select your branch).
- Event Organizer: Select your branch.
- Category: Select "Digital Programs" as the first selection, before others are added.
- Color: Select the color your branch has chosen according to this chart (accessible to those in the Adult Programming channel).
- Event Note: Enter the Teams or Zoom link for the program - allows for quick access for staff who need to share the link.
Event Location
- Select the Online Event via Facebook Live (or other) radio button.
- Event URL (required field): Enter the Teams or Zoom link for your program. If the link is not yet available when you create the event, enter https://www.fairfaxcounty.gov/library/virtual-event-url until the link is able to be filled in.
Onsite (In-Person) Events
Event Details
- Library Branch: Select your branch from the drop-down.
- Event Organizer: Select your name or branch.
Event Location
- Select the In-Person Location Space drop down to select one or more physical locations.
Hybrid Events (Simultaneous In-Person and Virtual Attendance)
Hybrid events require registration be turned on. Both in-person and online Locations must be selected and given registration caps.
Event Details
- Library Branch: Select "Virtual Event" (DO NOT select your branch).
- Event Organizer: Select your branch.
- Category: Select "Virtual Programs" as the first selection, before others are added.
- Event Note: Enter the link for the program - allows for quick access for staff who need to share the link.
Event Location
- Select the In-Person Location Space drop down to select one or more physical locations.
- Also select the Online Event via Facebook Live (or other) radio button.
- Event URL (required field): Enter the link for your program. If the link is not yet available when you create the event, enter https://www.fairfaxcounty.gov/library/virtual-event-url until the link is able to be filled in.
- Registration: Enter quantities for each.
For All Events
Use the Event Note field to enter the full name(s) of staff member(s) who created the calendar booking. This is required information.
Category is now required information.
